Vehicle Documents Binder Organization {Free Printables}

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This vehicle documents organization post has been compensated by Collective Bias, Inc. and its advertiser. All opinions are mine alone.#DropShopAndOil #CollectiveBias

As we enter into February, I have to admit I am still working on re-organizing my home office. Each January I move the previous year’s receipts and statements to a few categorized binders and store them in the basement. However, there are a few that binders that are important and have to stay on my desk.

Vehicle Documents - Binder Organization with Free Printables

One of those binders is my vehicle binder. It hasn’t always looked that nice, but we will get to that shortly. First, I want you to know why it’s important to have such binder.

My car is important to me and needs to be treated with much respect and care. Every single day, I depend on her (my Armada) to help me safely get my kids around town or wherever we need to go. Just like our bodies, our cars need to be taken care of to make sure they stay healthy and dependable. All it takes is slacking on routine oil changes for something to start going awry.

However, with three kids, getting these oil changes (and other auto services) can seem daunting. Have you ever tried to entertain three kids under the age of 5 in a tiny waiting room (with virtually nothing) for an hour? I have……. And I am thankful I will never have to do that again. That was years ago and since then, I have gotten smarter. Way smarter.

Walmart Auto Care Center #DropShopandOil

Now what I do while grocery shopping, as I recently did last week, is pull around to the side of Walmart and park near their Auto Care Center. There, along with the three kids, I hand my keys over to a friendly (and knowledgeable) Auto Care Center specialist and give him some information about my vehicle.

One of the things the specialist inquires about is the type of oil to use. They have always recommended Pennzoil High Mileage Vehicle motor oil for my car because it is designed for vehicles that have over 75,000 miles to help reduce leaks and oil consumption and keep the engines running clean and going strong for a long time. I care about my car, so using the right motor oil is essential.


Not only does Pennzoil motor oil provide the best protection from friction, it also offers a free warranty that covers 15 engine parts that may fail due to engine wear or which experience abnormal wear due to friction (for more information, check out the Pennzoil Warranty Site). If you like to change your own oil, checkout the current promotion from Ibotta (a free mobile savings app) to get $5 off one 5-quart bottle of Pennzoil Platinum with PurePlus Technology.

Once the specialist has all the needed information, we are off to do our grocery shopping until we get a call that the services are complete. That is multitasking at it’s finest. Even better, most of the time it only takes the Auto Care Center thirty minutes to get my car finished. Now if I could just get grocery shopping completed that quick with all the kids in tow!

Home Office Binder Organization

So what do you do after you have your car serviced? Some people just throw the receipt in the glove box, store it somewhere with other receipts, or just throw it away. However, I think it is essential to keep all vehicle receipts and documents together.

Vehicle Binder Cover

I have always had a binder with all this paperwork, but this month I gave it a new look and re-organized it. Organizing with binders makes it easy to access information quickly and reference any receipts or records.

Vehicle Documents Binder

My binder has five tabs. The first section is all my auto insurance. I keep all policy information, company contacts and bi-yearly statements. There are also some quotes from other insurance companies that I get yearly to make sure I am getting the best rate for my needs.

The second section is all our personal property tax information that pertains to our vehicles.

Vehicle Binder Sections

The following sections are for each vehicle we currently own (with the last section for any paperwork for our past vehicles). All the important documents for corresponding vehicles are kept here.

Printable Vehicle Information Sheet & Maintenance Log

To start each section, I created an overview sheet with maintenance log (printable here).  Here I can easily view the car information and any services that have been completed.

Vehicle Binder Organization for Receipts, Repairs, Warranties, etc

Behind that sheet, I keep the title, receipts, inspections, warranties, and anything else related. For anything I can’t hole punch, I place into a three-pocket document holder. Having everything makes things 100% easier than trying to track information down months or years later.

Home Office Binder Organization

My vehicle binder is one the ones I keep out on my desk for a few reasons. It makes it easier to access at any time when something comes up or I need to look up information. It also is a constant reminder to make sure I am staying on top of my vehicle’s maintenance and to remind my husband to do the same.


You can print the following documents I created to help get your vehicle document’s organized, too!

Vehicle Binder Cover
Vehicle Binder Spine (for 1.5″ Binders)
Vehicle Overview and Maintenance Log

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Pennzoil Richard Petty Driving School “Experience of a Lifetime” Giveaway

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7 comments on Vehicle Documents Binder Organization {Free Printables}

  • David @ Spiced

    I feel like I’m a pretty organized person in general, but I am totally inspired after seeing your new office setup! I love that binder for all of your important paperwork! And you know what? I can grab a few binders at Walmart while my car is getting an oil change! Thanks for sharing. #client

  • Rey Barbosa

    This is a really great idea, you are so organized. I feel like this idea could translate into so many other things around the house and garage.

  • Halley

    So I’m putting together my vehicle binder. I also just got new tires. Then an idea occurred to me. I opened a word doc and put in a picture of my tires, showing the size and whatever else was on them. I took a pic of the tread also. Under that I typed in the tire information. I put the date I bought them, where I bought them, any information they discussed with me regarding the tires, etc. Behind that comes the receipts of purchase. I had printed the pics/info when I was shopping for the tires and thought it was a good idea to clean it up a bit and keep it in my long term info with my records. I think I’m a genius lol.

    I’ve also done this with other items for different binders such as my favorite brand of vitamins or anything else that I can’t always remember. I really like this idea. Thanks for sharing your binder & process, it’s helping me solidify how I’m finishing mine up, plus my new addition. I hope someone else finds the idea useful. Cheers! Happy Holidays!

    • Samantha (author)

      You ARE a genius! Great idea and thanks for sharing!!

  • Steph

    Thanks for this great organizing system! I would love to have the other printables you made for your other binders. Do you have a good one for budgeting? haha I need to get my life in order. :)

    • Samantha (author)

      Thanks Steph! I use an online system for budgeting, however I can definitely work on creating a budget worksheet to share! Great idea!

  • Dalia Perez

    Love the idea of the vehicle binder!.. No luck finding video though. That would be so awesome, Thank You Nifty Mom =)

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